Powerful, not overpowering.
All meat, no filler. DJ Intelligence boasts a short learning curve, the ability to be up and running minutes after activation, functionality that can scale to any size business, and a pricing model that's affordable whether you're a single or multi-operator. Have a suggestion for an awesome new feature? Let us know!
- Availability Checker
- Instant Quote
- Payment Gateway
- Contact Form
- Message Form
- Planning Forms
- Event Timelines
- Event Surveys
- Event Portal
- Music Playlist
- Music Search
- Guest Request
- Event Management
- Prospect Management
- Client Communications
- Financial Management
- Staff Management
- Automated Emails & Texts
- Custom PDFs with E-Signatures
- Event Statistics
- Account Settings & Administration
| Availability Checker | Back to Top |
| Allows prospective clients to check your real-time availability and contact you for more information | |
| Multiple integration options available to choose from for your website | |
| Embed a date check box directly onto your web pages | |
| Responsive design for mobile devices | |
| Set dates, date ranges, days, months, and/or years that you are not available | |
| Automatically black out dates when booking new events | |
| Optionally receive email notifications when someone checks a date | |
| View aggregated statistics on date checks to determine your most popular dates | |
| Date check limitation prevents your competitors from checking your availability | |
| Add your own custom questions to the contact form that appears when you are available | |
| Optionally shorten the contact form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Contact form instantly sent to your email and optionally sent via text message | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| All prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the available/unavailable pages | |
| Optionally integrate with your Quote Generator so prospects are give a quote if you are available | |
| Instant Quote | Back to Top |
| Allows prospective clients to generate a dynamic price quote in real time | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Set up your own custom packages, options, and add-ons with descriptions, pricing, and photos | |
| Set up automatic surcharges or discounts based on date/time/day/month/year (e.g. Sunday discount) | |
| Set flat rate packages with an overtime rate or set hourly packages with a per-hour rate | |
| Set your required deposit amount as a flat rate or percentage of the total cost | |
| Specify optional travel charges to be calculated based on calculated driving distance | |
| Set up promo codes for tracking leads or providing discounts | |
| Discounts can be specified as a flat rate or a percentage of the total cost | |
| Interactive quotes provided in real time based on information entered and options selected | |
| Choose whether to show the prospect a detailed quote with a full break-down or only the final price | |
| Optionally show the total price on a 'cost per quest' basis | |
| Select your currency from the dollar ($), EURO (€), Pound (£), or Rand (R) symbol | |
| Set your own deposit terminology (e.g. "Deposit" or "Retainer" or "Reservation Fee" etc.) | |
| Set up event groups so that only packages/options that pertain to the specific event type are shown | |
| Add your own custom questions to the quote form | |
| Optionally shorten the quote form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Quote form instantly sent to your email and optionally sent via text message | |
| Choose whether to receive all quotes (if the prospect makes changes) or only the initial quote | |
| Prospect may choose to optionally receive a copy of the quote by email | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| Quote and prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the final quote page | |
| Payment Gateway | Back to Top |
| Allows clients to make a secure online payment toward their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Process online payments using popular services like PayPal, Square, or Stripe | |
| Process online payments with virtually any existing merchant account (if you have one) | |
| Fully integrated with over a dozen popular payment processors and gateways | |
| Optionally process payments through DJ Intelligence's payment processor for discounted rates | |
| Optionally add a service fee of up to 3% to cover credit card processing fees | |
| Optionally offer your clients "buy now, pay later" options through PayPal and Stripe | |
| Online payment system is PCI compliant | |
| Clients are emailed a receipt upon successful completion of payment | |
| Payment notifications are instantly sent to your email | |
| Payments are stored within your Event Management system and applied toward the event balance | |
| Payments are tracked within your Event Management system and remaining balance is calculated | |
| Recent payments are shown on your Dashboard when you log into your Event Management system | |
| Optionally add your own custom HTML to the initial payment page | |
| Contact Form | Back to Top |
| Allows prospective clients to contact you for more information | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Add your own custom questions to the contact form that appears when you are available | |
| Optionally shorten the contact form to remove some standard questions | |
| Set your own drop-down values for 'event type,' 'event location,' and 'how did you hear about us' | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Contact form instantly sent to your email and optionally sent via text message | |
| Email includes iCal, vCal, and vCard attachments to add events/contacts to your personal calendar | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| All prospective client data is stored within your Event Management system | |
| Optionally add your own custom HTML to the page after the form is submitted | |
| Message Form | Back to Top |
| Allows current clients to contact you | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Message form instantly sent to your email and optionally sent via text message | |
| Data from the form can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Set a custom auto-responder to be emailed to the prospective client | |
| Received messages are stored within your Event Management system | |
| Planning Forms | Back to Top |
| Allows clients to fill out your customized planning forms for their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Default forms included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default forms by adding or removing your own questions or change the layout | |
| Create your own custom forms from scratch with all your own questions and your desired layout | |
| Integrated with your music search so that clients can quickly locate songs for special dances | |
| Forms are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the planning form by email when your clients mark a form as complete | |
| Optionally send copies of the completed forms to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Email submission includes a CSV file containing the planning form data for use in other software | |
| Client planning forms are always accessible through the Event Management system | |
| Specify a lockout date to ensure completion of the planning form a number of days before the event | |
| Applied payment data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Event Timelines | Back to Top |
| Allows clients to schedule the sequence of activities to take place at their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Default timelines included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default timelines by adding/removing your own activities or changing the order | |
| Create your own custom timelines from scratch with all your own activities and your desired ordering | |
| Allow clients to choose an exact time or select a sequence of activities only (with no time) | |
| Timelines are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the timeline by email when your clients mark a form as complete | |
| Optionally send copies of the completed timelines to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Client timelines are always accessible through the Event Management system | |
| Specify a lockout date to ensure completion of the timeline a number of days before the event | |
| Event Surveys | Back to Top |
| Allows clients to submit an online review after their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Google ReCAPTCHA implemented to prevent spam and bots | |
| Default surveys included for anniversary, corporate, mitzvah, party, school, and wedding | |
| Optionally edit the default surveys by adding/removing your own questions or changing the order | |
| Create your own custom surveys from scratch with all your own questions and your desired ordering | |
| Set your own drop-down values for 'event type' and 'event staff' | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Receive the results of the survey by email after your clients submit it | |
| Submitted surveys are always accessible through the Event Management system | |
| Survey results are aggregated to provide detailed statistics on each of your staff members | |
| Optionally connect to 3rd party review sites like The Knot, WeddingWire, Google, Facebook, and Yelp | |
| Set a star rating threshold so positive reviews get posted online and bad reviews come only to you | |
| Optionally showcase desired surveys with prospective clients on your website | |
| Delete surveys that were submitted accidentally/erroneously so they do not count toward your rating | |
| Optionally add your own custom HTML to the page after the survey is submitted | |
| Event Portal | Back to Top |
| Allows clients to log in with their email address and password to access and edit their event data | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Assign forms/activities for clients to complete, such as planning forms, timelines, music selection | |
| Provide a "to do" list for clients to assist in planning their event | |
| Synchronize details and communication with clients from a central portal | |
| Optionally show clients their payment history and provide the ability to make a payment online | |
| Allow clients to view/print payment receipts and statements | |
| Share documents and files with clients, including e-signed documents | |
| Music Playlist | Back to Top |
| Allows clients to search your music library and create a customized request list for their event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| All changes are saved in real time for continued progress | |
| Optionally set a lockout date to ensure forms are completed prior to the event | |
| Copy staff members or other vendors on event planning communications received from the client | |
| Optionally receive notifications when clients log in to make changes | |
| Let clients monitor and override song selections on their guest request list | |
| Event & client data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 100,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Clients can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Clients can browse your music library by song or artist | |
| Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube | |
| Add optional filters for genre, year, style, decade, mood, tempo, and more | |
| Add optional location data to help you locate songs in your database | |
| Add optional file location data to automatically create M3U playlist files for use with DJ software | |
| Clients can create up to three custom request lists for their event | |
| Default request lists are "must play," "play if possible," and "do not play" | |
| Default request lists can be changed if desired, such as "like it," "love it," and "hate it" | |
| Optionally allow clients to enter requests manually if the song cannot be located in your library | |
| Clients can create and import playlists from Spotify | |
| DJ can import playlists from Spotify that were shared with them from clients | |
| Set your own limits on how many songs can be requested on each list | |
| Clients can attach notes to songs for special instructions or dedications | |
| Request lists are accessible by clients with a login/password and savable for continued progress | |
| Fully integrated with your client's event planning portal that contains all of their event data | |
| Optionally receive notifications when your clients log in to make changes | |
| Receive the request list by email when your clients mark a form as complete | |
| Optionally send copies of the completed request list to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Email submission includes a CSV file containing the request list data for use in other software | |
| Email submission can include a M3U playlist file for import to 3rd party DJ software | |
| Client request lists are always accessible through the Event Management system | |
| Specify a lockout date to ensure completion of the request list a number of days before the event | |
| Music Search | Back to Top |
| Allows clients to search your music library before they book their event with you | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 100,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Clients can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Clients can browse your music library by song or artist | |
| Clients can listen to samples of any song using popular services like Spotify, Amazon, or YouTube | |
| Add optional filters for genre, year, style, decade, mood, tempo, and more | |
| Guest Request | Back to Top |
| Allows guests of an upcoming event to submit requests for the event | |
| Multiple integration options available to choose from for your website | |
| Responsive design for mobile devices | |
| Ability to upload your own personal music library from virtually any 3rd party software like Excel | |
| Optionally use the built-in default music library of over 100,000 songs, updated weekly | |
| Default music library is updated weekly with all popular Promo Only music subscriptions | |
| Guests can search your library by song or artist using intelligent keyword searching | |
| Clients can view three dozen top song charts displaying the most popular songs in every genre | |
| Set up a unique Group ID which the client will use to access the request list for their event | |
| Optionally specify an Access Code (password) to keep the request list secured | |
| Make the request list public (can see all requests) or private (can only see your own requests) | |
| Send a QR code to guests to scan for instant access to the Guest Request list | |
| Guests can make a limited number of requests that you specify | |
| Guests can only remove requests that they have made | |
| Guest requests are tallied together and ranked by number of requests | |
| Client can "ban" songs from being played, even if requested by guests (guests will not see bans) | |
| You have the ability to delete inappropriate requests from the Guest Request list | |
| Specify a completion date to stop collecting requests a number of days before the event | |
| Receive the Guest Request list by email automatically upon the completion date | |
| Optionally send copies of the Guest Request list to your staff or to other vendors | |
| Printed and PDF versions available to take with you to the event | |
| Guest request lists are always accessible through the Event Management system | |
| Event Management | Back to Top |
| Manage your events and clients in one central location with a list of your upcoming events | |
| Responsive design for mobile devices | |
| Filter event list by date, event status, event type, or staff member | |
| Quickly search for events by keyword such as client name or email address | |
| Sync your calendar of events to any device, such as iPhone, Android, Gmail, Outlook, and more | |
| View your upcoming events in calendar view, color-coded by event type | |
| Restrict staff members to sync only their assigned events to their device | |
| Assign a status to events (Prospect, Pending, Booked, Postponed, Cancelled, Lost) | |
| Assign a source to the event (e.g. Search Engine, Social Media, Referral, etc.) | |
| Track all pertinent details about the event including event type, date, times, and more | |
| Track all pertinent venue details including address, phone, contact, room name, and more | |
| Track all pertinent client details including address, phone, email, and more | |
| Track event financials such as total amount, deposit, amount paid, balance due | |
| View and print payment history, statements, and receipts | |
| Assign staff members to the event and their assigned role (e.g. DJ, Photo Booth Operator, etc.) | |
| Set up the client's Event Portal and select which forms and features the client can access | |
| Optionally set up the Guest Request system for song requests in advance of the event | |
| Add miscellaneous notes to the event that can be viewed by all assigned staff members | |
| Add private notes to the event that are only viewable by company administrators | |
| Optionally share event data with other vendors, partners, or subcontractors by email | |
| Download a PDF cover sheet with pertinent event details to take with you to the event | |
| Duplicate or "clone" repeat events to avoid having to re-type all the details | |
| Event data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| View/print/download event forms such as planning forms, timelines, and request lists | |
| Upload files to the event such as PDF, Word, Excel, photos, etc. | |
| Select whether individual files are shared with the client in their Event Portal or kept private | |
| Prospect Management | Back to Top |
| Manage your prospects and prospective events in one central location | |
| Responsive design for mobile devices | |
| Filter prospective event list by date, event status, event type, or staff member | |
| Quickly search for prospective events by keyword such as client name or email address | |
| Change status from Prospect to Pending or Booked to instantly convert to an event | |
| Assign a source to the prospective event (e.g. Search Engine, Social Media, Referral, etc.) | |
| Track all pertinent details about the prospective event including event type, date, times, and more | |
| Track all pertinent venue details including address, phone, contact, room name, and more | |
| Track all pertinent prospect details including address, phone, email, and more | |
| Assign staff members to the prospective event and their assigned role (e.g. DJ, Videographer, etc.) | |
| Set up the client's Event Portal and select which forms and features the prospect can access | |
| Add miscellaneous notes to the event that can be viewed by all assigned staff members | |
| Add private notes to the event that are only viewable by company administrators | |
| Optionally share prospective event data with other vendors, partners, or subcontractors by email | |
| Duplicate or "clone" repeat prospective events to avoid having to re-type all the details | |
| Prospective event data can be sent to Zapier API to connect with 5,000+ 3rd party apps | |
| View/print/download event forms such as planning forms, timelines, and request lists | |
| Upload files to the prospective event such as PDF, Word, Excel, photos, etc. | |
| Select whether individual files are shared with the prospect in their Event Portal or kept private | |
| Client Communications | Back to Top |
| Keep track of all client communications received through your website forms | |
| View/print any communication | |
| Redo/modify a client's price quote | |
| Convert any inquiry received into a prospect or event | |
| Create a prospect or event, allowing the client to receive automated texts/emails | |
| Communications received are grouped together by event to see all messages in one location | |
| All forms are also sent to you by email, in addition to appearing in Client Communications | |
| Financial Management | Back to Top |
| Keep track of all payments received and outstanding | |
| Payments received through your Event Portal are automatically tracked | |
| Track payments received via PayPal, Stripe, Square, or your own merchant account (if you have one) | |
| Manually track payments received in cash or check, or through Venmo, Zelle, or other payment apps | |
| Clients can view their remaining balance, download receipts/statements, or make payments online | |
| Reports/graphs show booked value, outstanding receivables, sales pipeline, operating income, etc. | |
| Staff Management | Back to Top |
| Give your staff members, performers, subcontractors, vendors, and partners their own unique login | |
| Track all personal details about for each staff member such as contact info, social media, and more | |
| Track all employment details for each staff member such as start/end date, status, pay rate, etc. | |
| Set up 3rd party integrations such as Google Analytics, Mailchimp, Zapier, and more | |
| Control whether staff can view all events, only their assigned events, or no events | |
| Control whether staff can edit all events, only their assigned events, or no events | |
| Control whether staff can access financials for all events, only their assigned events, or no events | |
| Control whether staff can manage all clients, only their assigned clients, or no clients | |
| Control whether staff can view client communications for all events, assigned events, or no events | |
| Control whether staff can manage all venues, only their assigned venues, or no venues | |
| Control whether staff can access the Financial Management section of the Event Management system | |
| Control whether staff can access the Staff Management section of the Event Management system | |
| Control whether staff can access the Account Billing section of the Event Management system | |
| Control whether staff can access the Account Settings section of the Event Management system | |
| Control whether staff can access the Reports and Data section of the Event Management system | |
| Assigned one or more staff members to each event, along with their role at that event | |
| Staff can sync their calendar of assigned events to their smartphone, tablet, Outlook, Google, etc. | |
| Dozens of granular controls which give you full control over what each person can view and edit | |
| Automated Emails & Texts | Back to Top |
| Create email/text templates that merge in event data and are sent automatically at set schedules | |
| Automatically send emails/texts a specified # of days before or after the event | |
| Automatically send emails/texts a specified # of days after the event is created or booked | |
| Automatically send emails/texts based on event status (e.g. "Pending" or "Booked") | |
| Automatically send emails/texts based on event type (e.g. "Wedding" or "Corporate") | |
| Automatically send emails/texts based on remaining balance being greater than a specified amount | |
| Automatically send emails/texts based on whether there are any outstanding planning forms | |
| Customize the body of the message to include any necessary information | |
| Specify what time of day you want the email/text to be sent | |
| Pause automated schedules at any time | |
| View sent emails/texts to see exactly what the client received | |
| Manually send any email/text at any time, as needed | |
| Use tokens to dynamically merge in more than 40 data points for the client/event | |
| Set up drip campaigns to send marketing emails to new prospects | |
| Send critical reminder emails to clients with booked events | |
| Send post-event follow-ups such links to your Event Survey or happy anniversary notes | |
| Specify who emails should come from (e.g. company, staff member, or assigned staff) | |
| Specify an optional BCC email recipient (e.g. company, staff member, or assigned staff) | |
| Compose HTML emails with styling, links, your logo, and more | |
| Text messages are only available in the U.S. and have a nominal fee to cover wireless carrier costs | |
| Custom PDFs with E-Signatures | Back to Top |
| Create custom PDF templates for contracts, agreements, change order, addendums, invoices, and more | |
| Create multiple versions of contracts or agreements if you offer multiple services | |
| Use tokens to dynamically merge in more than 40 data points for the client/event | |
| Design Custom PDF documents with styling, links, your logo, and more | |
| Create custom email templates to use when sending a PDF document to the client | |
| Optionally allow the client to download the PDF from the Documents section of their Event Portal | |
| Optionally download a copy of the PDF document when sending to the client | |
| Optionally send the PDF to the client by email | |
| PDF documents are stored in Event Files for the event, allowing for quick retrieval | |
| View a list of all sent PDFs with the ability to regenerate (edit & resend) if you need to modify it | |
| Clients can digitally sign any of your Custom PDF documents with ESIGN/UETA compliant e-signatures | |
| Custom PDFs can be digitally signed by up to 2 clients and optionally signed by a company rep | |
| E-signed documents are automatically added to Event Files for the event | |
| E-signed documents are accessible by the client in the Documents section of their Event Portal | |
| Monthly e-sign credits can be used by your entire staff | |
| Fully integrated into DJ Intelligence, no 3rd party services required | |
| Event Statistics | Back to Top |
| Collect and compile valuable statistical information from your event booking and planning forms | |
| Access data you can use to help you improve your business and maximize revenue | |
| Event Survey results are tallied so you can quickly view your company's strongpoints/weaknesses | |
| Availability Checker date checks are tallied so you can find out which dates are in highest demand | |
| All statistical data is displayed graphically | |
| Account Settings & Administration | Back to Top |
| Hundreds of settings can be adjusted to fit the unique needs of your business | |
| Cosmetic settings such as logos, font, and colors can be specified or choose a theme for your forms | |
| Hundreds of settings specific to each website form can be adjusted to meet your requirements | |
| Add custom questions and/or custom HTML to many website forms | |
| Set up auto-responders and custom messaging | |
| Edit or create your own Planning Forms (edit existing forms or create your own from scratch) | |
| Edit or create your own Timelines (edit existing forms or create your own from scratch) | |
| Edit or create your own Event Surveys (edit existing forms or create your own from scratch) | |
| Optionally upload your own music list to use with the Music Playlist and Music Search | |
| Set up your Payment Gateway to work with virtually any payment processor | |
| Set up your event packages, add-ons, automated surcharges & discounts, and travel charges | |
| Set up your list of venues, event types (e.g. Wedding), and referral sources (e.g. Google) | |
| Get integration code to integrate any of the website forms onto your website | |
| View subscription details, change your plan, set up auto-renew, and more |
= Feature Available with All Subscription Plans = Feature Available in Upgraded Versions Compare Plans
Questions? Don't see the features you're looking for? Contact us for assistance. We're happy to help.